The Brookside High School and Sheffield Middle School track teams may finally be able to host home track meets in the 2011-12 school year. On Monday, the Sheffield-Sheffield Lake Board of Education unanimously approved two contracts for the preparation and installation of an all-weather running surface in Sevits Stadium. The “lowest and best” bid winners in a second round of bidding were: Vasco Sports Contractors with a $279,957 bid for all-weather track and field improvements (not including the actual running surface); and M.J. Griffith Paving Inc., which bid $76,532 to install the latex all-weather running surface.
Although the new track won’t be ready to use in 2010-11, the district saved $140,511 by rejecting an initial bid and delaying the project long enough for contractors to do the bulk of the work in months like November, when their crews are normally idled by inclement weather.
Operations Director Tim Pelcic told the board responses to the first bids advertised, specifying that the track be installed in the months of July and August – and finished before the Cardinals first home football game on Sept. 4 versus St. Peter Chanel – were opened on June 8 and deemed too high – $497,000 – to present to the school board for approval. Pelcic said the job was re-advertised with different specifications, including a later start time, excluding some aspects of the job to be done in-house by district employees and by splitting work into two contracts. The winning bids opened July 26 totaled $356,489.
Pelcic said preliminary work on the track could start prior to the end of football season, but that Griffith Paving would not complete the installation until spring.
“In our first round of bidding, we were hoping to get the track installed in time for football season, which is the time when contractors are busiest,” Pelcic said. “By changing the timetable to allow them to bid on the job at a time of year when they normally don’t have much work, we were able to attract much lower bids. In essence, the school district will be acting as general contractor on the track project. We’ll have our own crews do as much of the work as we’re able to do, things like improving drainage and moving scoreboards.”
Pelcic said the new football, soccer and marching band practice fields being constructed north of the stadium won’t be usable until August 2011 in order to allow time for the grass to take hold firmly enough for hard use. He also said the paving of the “back” parking lot west of BHS is nearly complete.
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